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Team or Administrative Assistant Recruitment Agency

For clients looking for adaptable Team or Administrative Assistant recruitment and candidates wanting Team or Admin Assistant job roles with growth opportunity

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Team Assistant & Admin Assistant Recruitment

What is Admin Assistant Recruitment?

Admin assistant recruitment is the process of finding skilled professionals who support business operations through efficient administrative work.

Are you a candidate actively or passively in the job market, looking to secure or be informed about new opportunities that would complement your experience as a Team or Admin Assistant? Are you an employer looking for a recruitment agency that will represent you proficiently in sourcing a Team or Admin Assistant that will make a genuine difference in your support function?

MJD Recruitment is a specialist recruitment agency with dedicated offices in Sydney and Melbourne who effectively recruit for and assist job seeking Team or Admin Assistants across Australia. With 80 years of combined experience recruiting Team or Admin Assistants we understand just how much value the right Team or Admin Assistant can make in a support function. We are well known for regarding these roles as business critical and managing the recruitment process for Team or Admin Assistants with the respect, care and attention they deserve.

Recruiting the role of the Team or Admin Assistant requires particular focus on ensuring that the candidate has the right ‘motivators’ for each and every specific role, as well as the right ‘fit’ for the culture and Manager/s they will support. The MJD Recruitment know that when Team or Admin Assistant recruitment is managed with care for ‘fit’ and skill, it results in greater longevity and stronger productivity.

Many of our highly experienced Consultants continue to choose a specialisation in office support recruitment because they understand just how business critical these roles are. The right support staff provide a level of comfort to their teams that allows focus on more strategic matters.

Hiring, Made Simple

How can our streamlined recruitment process maximise efficiency for you and your team?
Save time and resources with our simple 3-step process:

1

Consultation

After ensuring that we are the right fit provider for you, as well as learning more about your goals and hiring requirements, your dedicated MJD Recruitment Specialist Consultant will brief you on our process.

2

Sourcing

We dive into our extensive candidate networks across multiple channels to approach, screen, interview, assess both soft and hard skills and reference check ensuring you only view the best options for selection.

3

Hiring

We coordinate interviews & feedback from both parties, handle offer or contract negotiations and post placement care, support and advice for clients and candidates.
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What We Know About Team or Admin Assistant recruitment

So much about getting the recruitment right for a Team or Admin Assistant role revolves around understanding the candidate’s motivations.

Do they want ‘a job’ or is it ‘your job’ that motivates them?

For Clients

Seeking the Perfect Recruiter to Fill A Team or Admin Assistant Role in Brisbane, Sydney or Melbourne.

We dedicate time and resources on ensuring that we are across the ‘best of the best’ in the Team or Admin Assistant support market. At this level, candidates often move roles more regularly, either internally or externally, as they seek career advancement or opportunity to explore different workplace cultures. Many of the roles that we recruit for at this level are filled with candidates that come via referrals, our networks across office support roles at different levels keep us informed about stand out talent.

Regarded as trusted & knowledgeable advisors, we go beyond recruitment support for our Team or Admin Assistant candidate network. The candidate experience starts with the recruitment agency and receiving career advice from specialists with over 80 years of experience in office support, builds immediate trust and respect for your brand.

We are incredibly proud to be working with some of Australia’s top tier firms and respected organisations who regard our invaluable insight and real market knowledge when hiring Team or Admin Assistants. 80% of the clients that we work with are a result of personal recommendations from existing business and career partners. With an adaptable, consultative approach we work alongside internal HR teams and run the entire recruitment process for others.
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For Candidates

Seeking The Ideal Team or Admin Assistant Job in Sydney, Melbourne or Brisbane

Working alongside a Team or Admin Assistant, supporting them with a matter as important as their career, is a genuine privilege and one that we take seriously – but we also endeavour to ensure that there is an element of enjoyment in the process too!

We have long standing relationships with employer of choice style organisations and 80 years of collective knowledge about the office support market – which means we can share with you an intimate knowledge as to why certain organisations or roles might be the right fit for you. We are known for our confidential and proactive introductions on behalf of our Team or Admin Assistants, we don’t wait around for a role to be called in, we professionally source suitable opportunities with existing & new prospects.

Our Team / Admin Assistant networks are first to hear about new opportunities before they go to advertising stage, keeping our valued candidates ahead of competition.

With so many networks at different levels across the office support market, we are able to support Team or Admin Assistant candidates not only with career advice and support, but help build their networks and even find mentors.
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What We Understand About Team or Admin Assistants

Team or Admin Assistants are often building upon their experiences, whilst identifying where their strengths may lie and where they might like to go long term in their careers.

MJD Recruitment's Guide To Putting Together The Ultimate Administrative Assistant Resume

It’s estimated that each job ad receives around 250 applications. That’s 250 resumes and cover letters, but not all of them reach the employers’ hands. Many organisations use resume scanning software to search for specific keywords and phrases. You could be the most qualified person in the world for that administrative job, but if your resume doesn’t say what the employer is looking for, you’re not going to get a second glance. Fortunately, MJD Recruitment is one of the leading administrative assistant recruitment agencies in Melbourne, Sydney, and Brisbane.

We have extensive experience helping our network of candidates develop eye-catching, effective resumes. We’re here to help you put together a resume that will help you land your next interview.

Resume Content

It’s a common misconception that the content in your resume is generic, and it can be recycled for each job application. Remember that software we were talking about before? The one that trawls through resumes searching for particular keywords and phrases

It’s on the lookout for the content of your resume, and there are a few things you can do to make sure your resume makes the cut and fits all of the admin assistant job responsibilities

Include keywords from your specific admin assistant job description.

If the job advertisement has used very specific language, make sure you use the same language in your resume. For example, if an admin jobs recruitment agency is looking for candidates with competency in Salesforce, make sure you explicitly mention that you’ve used Salesforce!

Keep it short.

Employers don’t tend to look at resumes that are longer than two pages. Most administration recruitment agencies urge their candidates to keep their resumes as short and simple as possible.

Only list your most recent experience.

Unless they’re entirely relevant to the job you’re applying for, try to keep it to within the past ten years when listing your previous positions and qualifications. Limiting your experience to the last ten years will help you keep things clear and concise.

List your soft skills.

While it’s valuable to discuss your technical skills, it’s just as important to talk about your soft skills. These include things like communication, organisation, time management, and the capacity to work in a team. A quality administrative assistant needs to have a highly developed set of soft skills.

Resume Design

A lot of people overlook the design of a resume. All too often, we see candidates choosing generic templates from Microsoft Word and giving no thought to the layout and design of their CV. Here are a few tips that will take your resume to the next level.

  • Don’t be afraid to get a little creative.

    You don’t need to go overboard, but don’t be afraid to add a little bit of flair. Add a pop of colour and have a play around with the layout.

  • Use plenty of white space.

    Don’t overcrowd your resume with text. When an admin recruitment agency receives a resume packed full of text, it’s overwhelming and difficult to read. Keep things clean with white space to break up the sections of your CV.

  • Make sure your font is a reasonable size.

    In an effort to pack in as much information as possible while maintaining white space, many people submit resumes that use a ridiculously small font. Try to keep your font size at an 11 at the minimum.

  • Make your resume mobile-friendly.

    If you really want to make your resume stand out, try to make sure it’s in a format that’s mobile friendly. Many people use their phones to access documents, so you need to anticipate the possibility that your resume may be opened on a mobile device.

  • Make sure it’s logically sequenced.

    Administration recruitment agencies in Melbourne, Sydney, and Brisbane receive a lot of resumes, and it can be difficult to go through them all when some aren’t sequenced logically. So try to organise your information in a way that makes sense. For example, put your summary and contact information at the top, your experience, education, qualifications, and skills in the middle, and your references at the bottom.

If You Need Help With Administrative Assistant Recruitment In Sydney, Brisbane, Or Melbourne, MJD Recruitment Are Here To Help

At MJD Recruitment, we have over 80 years of experience in recruitment. We take great pride in our role as a genuine partner to prestigious organisations throughout Sydney, Melbourne, and Brisbane, providing them with the highest quality referrals and recruits for their vacant positions. Likewise, we make sure our candidates feel valued and supported in their journey to find the position that allows them to flourish.

So if you’re looking for admin assistant jobs in Melbourne or need help with PA recruitment in Sydney, MJD can help you make the right connections. Contact us today.

How To Recruit Talented Administrative Assistants And Receptionists To Your Business

More often than not, an administrative assistant or receptionist is the unsung hero of the office. They’re the ones who hold everything together, keeping on top of schedules and calendars, taking care of administrative tasks and general office maintenance. If you’re running a prestigious, top-tier organisation, you’re not going to want to trust the office mechanics to someone with little to no experience.

You’ll want to find a talented administrative assistant, so you might find yourself turning to administration recruitment agencies in Brisbane like MJD Recruitment. We can help you find the best, most qualified people for the role so you can rest assured that the day-to-day running of your office is in safe hands.

5 Resume Mistakes To Avoid At All Costs

As one of the leading administration recruitment agencies in Sydney, Melbourne, and Brisbane, the MJD Recruitment team has seen our fair share of bad resumes. So if you’re serious about landing that admin assistant role, avoid making these mistakes on your resume.

  • Having an unprofessional email address.

    Using xx_cutie_xx@hotmail.com might’ve been fine while you were in high school, but when you step into the professional world, it’s just not going to cut it. We don’t know of any office administration recruitment agencies in Melbourne, Sydney, or Brisbane that would accept an unprofessional email address on a resume. It’s very easy to set up a professional email that uses your name and perhaps your year of birth.

  • Not proofreading your resume.

    After you’ve written your resume, read through it. Then, reread it. After that, read it a third time. Once you’ve proofed everything three times, get someone else to proofread it for you. An administrative assistant needs to have impeccable attention to detail, and if you submit a CV with errors, you’re not exactly demonstrating that skill.

  • Don’t use the same stock-standard resume for every application.

    One of the top tips any admin recruitment agencies in Sydney, Melbourne, or Brisbane will tell you is this; tailor your CV to match the job description. It’s so simple, yet so many people don’t bother to do it! Instead, they use the same generic resume for every application. For example, if you’re applying for an administrative assistant role in the corporate sector, the job requirements will look very different to an administrative assistant position within a primary school. Take the time to adjust your resume, and you’ll see results immediately.

  • If you’re going to share your social media accounts, make sure they are appropriate.

    If you apply for the role of administrative assistant for a smaller business, you may be asked to take care of their social media. In this case, we understand why you would need to share your social media platforms with your potential employer. However, we’d suggest going through your profiles carefully to make sure you’re comfortable with your potential employer seeing your posts.

  • Don’t use boring or ambiguous language.

    If your resume seems a little dull to read, try pulling out the thesaurus and giving it a bit of a spruce up. There are certain words and phrases that are well and truly overused in CVs and cover letters, so if you find yourself nodding off while writing your resume, just take a minute and imagine what it’s going to be like to read. Don’t shy away from using creative language to get your point across; it demonstrates excellent communication skills.

As A Leading Administrative Assistant Recruitment Agency, MJD Recruitment Can Help You Find Your Next Dream Job

At MJD Recruitment, we have over 80 years of experience in recruitment. We take great pride in our role as a genuine partner to prestigious organisations throughout Sydney, Melbourne, and Brisbane, providing them with the highest quality referrals and recruits for their vacant positions. Likewise, we make sure our candidates feel valued and supported in their journey to find the position that allows them to flourish. As a leading administrative assistant recruitment agency, MJD Recruitment can help you make the right connections. Contact us today.
  • Resourcefulness. While any good administrative assistant or receptionist can work with the tools they have, genuinely talented office support professionals are problem solvers with a separate toolkit up their sleeve. They know how to get stuff done, and they will explore all options to make sure everything is done efficiently.
  • Ruthless prioritisation skills. When there are dozens of things going on in the office at any given time, a talented admin assistant doesn’t just remain calm and organised; they have the ability to reorganise their to-do list in an instant to ensure the most critical tasks are done first.
  • Great intuition. A good receptionist or admin assistant will take care of jobs the moment they are asked, but an excellent admin support professional will anticipate issues before they arise, developing proactive solutions well in advance.
  • Adaptability. In a fast-paced work environment, things change quickly. Whether it’s small changes like added tasks on the to-do list or significant changes like corporate restructuring, an administrative assistant must remain adaptable and open to change.

How To Create A Workplace That Will Attract Talented Admin Specialists

To make sure your receptionist recruitment in Brisbane is successful, you’ll need to create a work environment that will grab the attention of talented admin specialists, making them want to work for you. We’ve got a few tips to help you do just that.

  • Don’t overpromise.

    You don’t need to offer talented employees the world, but you do need to be able to stick to the things you do promise. If you’ve stated in the interview that the perks are regular work events and flexible work hours, you need to be able to stick by that.

  • Create a culture of recognition.

    Everyone likes to be recognised for their work, so you need to foster opportunities for your team to celebrate achievements. When talented employees know their hard work will be recognised, they’re far more likely to stick with the company.

  • Show your team the business cares about them.

    Doing something as simple as celebrating birthdays, engagements, anniversaries, and significant life events shows your team that you care about them as people, not just money-making workers.

  • Hold the company to its values and missions.

    If you write something in your values or mission statement, you need to be able to stand by it. Talented administrative assistants will recognise if their workplace says one thing and does another, and it’s a surefire way to lose their interest.

  • Involve your team in recruitment.

    Talented staff tend to know other talented individuals, and involving your team in the recruitment process can lead to a range of qualified, experienced people working together to push the business forward. Let your administration candidate know that their opinion in recruitment will be valuable in the interview phase, and they’ll be far more likely to join your company.

The Process MJD Recruitment Uses To Match You With The Perfect Administrative Assistant

At MJD Recruitment, we want to connect you with an administrative support specialist that meets all your needs, and we use a very specific process to make sure we put the right people forward for the job. We’re an administrative assistant recruiter that cares, here’s how:

  • Let us know what you need. The more specific you are in your job description, the easier it is to match you with the right candidate for the role. We aim to find people with the right technical skills, soft skills, and personality/culture fit for your organisation.
  • We’ll search our extensive network of candidates. We’ll take some time to go through our pool of candidates and find the best one for the role. We won’t put forward anyone we don’t believe will be the right fit for your business.
  • We’ll help you arrange an interview. If you like the looks of the candidate’s resume, we can help you set up a time to meet them in person.
  • We’ll step you through the hiring process. Unlike some office administration recruitment agencies in Brisbane, the MJD Recruitment team are here to support you throughout your entire hiring process. We’ll help you foster communication with your new administrative assistant and help you onboard smoothly.

Contact MJD Recruitment To Speak With One Of The Best Administration Recruitment Agencies In Brisbane

At MJD Recruitment, we have over 80 years of experience in recruitment. We take great pride in our role as a genuine partner to prestigious organisations throughout Sydney, Melbourne, and Brisbane, providing them with the highest quality referrals and recruits for their vacant positions. Likewise, we make sure our candidates feel valued and supported in their journey to find the position that allows them to flourish. So if you’re looking for administration recruitment agencies in Brisbane, MJD Recruitment can help.
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Frequently Asked Questions

What types of Administrative Assistant roles does MJD Recruitment specialise in?

MJD Recruitment specialise in recruiting Administrative Assistants across a variety of industries and support structures, including corporate, legal, professional services, property, and financial services. Our expertise covers roles such as team assistants, project administrators, department coordinators, personal and executive assistants, as well as office coordinators and receptionists. Whether you need support for a legal practice, executive team, or internal operations, our candidates bring proven administration, coordination, and communication skills. With over a decade specialising exclusively in office support recruitment, we understand the nuances of each environment and pride ourselves on connecting businesses with administrative professionals who truly make a difference.

How does MJD Recruitment assess candidates' proficiency in administrative tasks and software?

At MJD Recruitment, we take a thorough and personalised approach to assessing candidates’ proficiency in administrative tasks and software. Every candidate completes an in-depth interview focused on technical capability, organisational skills, and communication style, alongside tailored skills testing across programs such as Microsoft Office Suite, Teams, Outlook, and industry-specific systems where relevant. We also evaluate their experience in diary and travel management, document preparation, data entry, and stakeholder communication. This combination of practical assessment, behavioural interviewing, and reference checking ensures we present candidates with proven competence and the right cultural fit for each client environment.

What is the process for recruiting an Administrative Assistant through your agency?

Recruiting an Administrative Assistant through MJD Recruitment is a streamlined and consultative process. We begin with a detailed briefing to understand your organisation and role requirements, then source and assess candidates through interviews, skills testing, and reference checks. Shortlisted candidates are presented based on both capability and cultural fit, with our team supporting you through interviews, offer management, and onboarding. Our partnership doesn’t end at placement — we provide ongoing support, including weekly to monthly check-ins during the first few months, acting as an extension of your team to ensure a smooth transition and long-term success.

Can MJD recruitment provide administrative assistants for short term or long term roles?

Yes. We recruit both temporary and permanent Administrative Assistants. Whether you need short-term coverage or a full-time addition to your team, we can respond quickly with candidates who are vetted, reliable, and ready to contribute.

What Administrative Assistant jobs are currently available in Sydney through MJD Recruitment?

We always have a variety of Administrative Assistant roles available, depending on the needs of our clients. These range from entry-level to senior administrative positions across different industries and team structures. Some opportunities are advertised on our website under Current Jobs, while others remain unlisted due to client confidentiality. The best way to stay informed is to submit your resume and register with MJD Recruitment, allowing our consultants to alert you to positions that align with your skills, experience, and what you’re seeking in your next role.

How can MJD Recruitment help me find Administrative Assistant job roles that match my skills?

MJD Recruitment can help you find Administrative Assistant roles that truly align with your skills, experience, and career goals. Through in-depth interviews and personalised briefings, we take the time to understand your abilities, strengths, and what you’re looking for in your next role. We also stay closely connected with our clients to gain a clear picture of their team structures, workplace cultures, and specific needs, allowing us to match you to opportunities where you’ll thrive. Our consultants provide guidance throughout the process — from resume feedback and interview preparation to post-placement support — ensuring you’re connected with roles that not only fit your capabilities but also support your long-term growth and satisfaction.

Does MJD recruitment also provide Administrative assistant positions within Melbourne and Brisbane?

Yes. We actively recruit Administrative Assistants in Melbourne and Brisbane as well as Sydney and beyond. Our team supports roles across professional services, legal, and commercial sectors in each city.

What are the admin assistant job responsibilities that are typically required?

Administrative Assistant responsibilities can vary depending on the organisation, industry, and level of the role. Typical duties include managing correspondence, scheduling meetings, coordinating travel, preparing documents and reports, maintaining databases and filing systems, and providing general office and team support. Many Administrative Assistants also assist with client communication, event coordination, invoicing, and project administration — ensuring smooth and efficient daily operations. The level of experience required will depend on the role you’re pursuing: entry-level positions often require minimal prior experience and focus on developing foundational skills, while senior administrative roles demand proven experience, advanced technical capabilities, and the ability to manage complex tasks and stakeholders with autonomy and professionalism.

MJD Recruitment Marketing Insights Report

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