Executive assistant recruitment is the process of matching top-level EAs with businesses that rely on their expertise. At MJD Recruitment, we are specialists in finding executive assistants who can make a real impact.
Are you a candidate actively or passively in the job market, looking to secure or be informed about new opportunities that would complement your experience as an Executive Assistant (EA)? Are you an employer looking for a recruitment agency that will represent you proficiently in sourcing an Executive Assistant that will make a difference in your world?
MJD Recruitment is a specialist recruitment agency with dedicated offices in Sydney and Melbourne who effectively recruit for and assist job seeking Executive Assistants across Australia. With 80 years of combined experience recruiting EA’s we understand just how business critical this role is. We proudly boast a 100% success rate when filling exclusive Executive Assistant roles and over 90% of our roles are filled via our incredible networks.
Recruiting the role of the Executive Assistant (EA) requires particular focus on emotional intelligence (EQ) as well as intelligence quotient (IQ). This ensures that the right ‘fit’ is found, not just the right skillset, resulting in a better match for the employer and the employee. The MJD Recruitment team are well regarded as experts in Executive Assistant recruitment who go the extra mile in assessing ‘fit’.
Many of our highly experienced Consultants continue to choose a specialisation in office support recruitment because they understand just how business critical these roles are. The right support staff provide a level of comfort to their teams that allows focus on more strategic matters.
How can our streamlined recruitment process maximise efficiency for you and your team?
Save time and resources with our simple 3-step process:
90% of our Executive Assistant roles are filled through our network as we dedicate time and resources on ensuring that we are across the ‘best of the best’ in the marketplace. This results in a far stronger and broader pool of candidates than what a job advertisement on its own will bring.
Constantly building relationships with candidates who are both actively and passively looking gives us great insight in to the EA market and the needs, wants and challenges the candidates are experiencing. It also allows us to identify skills & experience that can be highly transferrable across industry sectors, bringing candidates to your attention that you may not have considered otherwise.
80% of the clients that we work with are a result of personal recommendations from existing business and career partners. We are incredibly proud to be working with some of Australia’s top tier firms and respected organizations who regard our invaluable insight and real market knowledge. With an adaptable, consultative approach we work alongside internal HR teams and run the entire recruitment process for others.
An executive assistant plays an integral role in the day-to-day running of any business, and the job is equal parts busy and exciting. At MJD Recruitment, being a leading executive assistant recruiting firm, we have the honour of working with highly experienced executive assistants, connecting them with businesses offering the next step in their career. We take executive assistant recruitment very seriously, so if you’ve got the qualifications and experience to step into an executive assistant role, don’t hesitate to reach out to our team of consultants.
If you’re wondering whether or not you have what it takes to achieve your dream executive assistant job, we’ve got a few pointers for you.
You’ll need the following qualifications and skills to stand out competitively for any executive assistant job description, especially if you’re up against professionals with a lot of experience.
While you do not require any formal qualifications to work as an administrative assistant, you will need some level of education to fill the executive assistant job requirements. Suppose you’re looking into executive assistant recruitment in Sydney, Melbourne, or Brisbane. In that case, it can be advantageous to have a Certificate IV in Business Administration or even a Bachelor of Business Administration.
There aren’t many jobs left where some level of computer skills aren’t required. If you’re working as an executive assistant in Sydney, Melbourne, or Brisbane, you’ll need basic computer literacy and Microsoft Office skills at the bare minimum. Depending on the business and the industry, you may even be required to handle the executive’s social media accounts, so it can help to be confident with digital technology.
MJD Recruitment specialises in Executive Assistant roles at every level — from entry-level and developing EAs through to highly experienced C-Suite and Chief of Staff positions. We regularly recruit for executives across industries including legal, finance, professional services, property, and global corporates. Whether it’s supporting a single leader, working in a 1:2 or 1:3 structure, or partnering at board level, our expertise ensures the right match between executive needs and EA capability.
Our process is designed to be thorough, efficient, and tailored to each executive’s needs. We begin with a detailed consultation to understand the role requirements, leadership style and cultural environment. From there, we tap into our extensive EA network, built over more than a decade and strengthened by referrals to identify the strongest matches.
Every candidate is carefully screened not only for technical skills like diary management, inbox support, and stakeholder liaison, but also for personality, motivations, and emotional intelligence. We then provide a curated shortlist, coordinate interviews and feedback, and support you right through to offer and onboarding. Post-placement, we remain in contact with both client and candidate to ensure long-term success.
We conduct behavioural interviews to assess judgment, resilience, confidentiality and stakeholder management — all critical traits for high-level executive support. Many of our candidates come referred or are known to us through previous placements, allowing us to confidently recommend EAs with proven track records at the senior level. In addition, we complete thorough reference checks and draw on our deep knowledge of the executive support profession to ensure each candidate can represent both the executive and the organisation with integrity, professionalism, and discretion.
Executive Assistants and office support roles are at the very heart of what we do — they are the most common positions we recruit and the area where our expertise truly shines. Over more than a decade, we’ve built one of Australia’s strongest networks of executive support professionals, with many of our placements coming through referrals and long-standing relationships.
Our consultants understand the unique dynamics of the EA role, from managing complex schedules to acting as a trusted business partner at the C-Suite level and we take the time to match not only skills but also personality, working style, and cultural fit. This combination of deep specialisation, proven results, and an unparalleled candidate network is what makes MJD Recruitment a trusted partner for sourcing outstanding Executive Assistants.
We consistently have EA roles available across Sydney, including C-suite positions, business partner-style roles, and EAs in high-growth businesses. These are often confidential or unlisted, so we recommend registering with our team directly to access the full scope.
Executive Assistant roles can vary by industry and level of seniority, but most employers look for a mix of formal training and proven experience. Many EAs hold qualifications in business administration or related fields, while others progress from strong administrative or team assistant backgrounds. At the entry level, organisational skills, attention to detail, and proficiency with Microsoft Office are essential.
For mid to senior-level positions, employers expect demonstrated experience managing complex diaries, travel, and inboxes, as well as exposure to project work, stakeholder liaison, and decision-making support. At the C-Suite level, discretion, emotional intelligence, and the ability to act as a true business partner are critical. Increasingly, AI literacy and digital skills are also in demand to help executives work more efficiently.
At MJD Recruitment, we only specialise in Executive Assistant and office support roles, so we understand the different pathways available — whether you’re looking to step up into a C-Suite EA position, transition into a more strategic partnership role, or find the right cultural fit. Our consultants take the time to understand your career goals, working style, and preferred industries, then match you with opportunities from our extensive EA network and long-standing client relationships.
We also provide tailored advice on resumes, interview preparation, and salary expectations, giving you the tools and confidence to secure a role that aligns with both your skills and ambitions.
Yes. Along with Sydney, MJD Recruitment places Executive Assistants in both Melbourne and Brisbane. We work with top-tier corporates, professional services firms, and boutique businesses, recruiting for roles ranging from entry-level EAs through to senior C-Suite and Chief of Staff positions. Our extensive network across all three cities ensures we can connect candidates with opportunities that align with their career goals and client needs.
