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Executive Assistant Recruitment Agency

For clients looking for elite Executive Assistant recruitment and candidates seeking Executive Assistant jobs in Sydney, Melbourne and Brisbane

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Executive Assistant Recruitment

Are you a candidate actively or passively in the job market, looking to secure or be informed about new opportunities that would complement your experience as an Executive Assistant (EA)? Are you an employer looking for a recruitment agency that will represent you proficiently in sourcing an Executive Assistant that will make a difference in your world?

MJD Recruitment is a specialist recruitment agency with dedicated offices in Sydney and Melbourne who effectively recruit for and assist job seeking Executive Assistants across Australia. With 80 years of combined experience recruiting EA’s we understand just how business critical this role is. We proudly boast a 100% success rate when filling exclusive Executive Assistant roles and over 90% of our roles are filled via our incredible networks.

Recruiting the role of the Executive Assistant (EA) requires particular focus on emotional intelligence (EQ) as well as intelligence quotient (IQ). This ensures that the right ‘fit’ is found, not just the right skillset, resulting in a better match for the employer and the employee. The MJD Recruitment team are well regarded as experts in Executive Assistant recruitment who go the extra mile in assessing ‘fit’.

Many of our highly experienced Consultants continue to choose a specialisation in office support recruitment because they understand just how business critical these roles are. The right support staff provide a level of comfort to their teams that allows focus on more strategic matters.

What to Know About Executive Assistant Role

The one on one dynamic or ‘fit’ between an Executive and their Assistant is key.

Understanding how to recruit with this in mind is essential.

For Clients

The Perfect Executive Assistant

90% of our Executive Assistant roles are filled through our network as we dedicate time and resources on ensuring that we are across the ‘best of the best’ in the marketplace. This results in a far stronger and broader pool of candidates than what a job advertisement on its own will bring.

Constantly building relationships with candidates who are both actively and passively looking gives us great insight in to the EA market and the needs, wants and challenges the candidates are experiencing. It also allows us to identify skills & experience that can be highly transferrable across industry sectors, bringing candidates to your attention that you may not have considered otherwise.

80% of the clients that we work with are a result of personal recommendations from existing business and career partners. We are incredibly proud to be working with some of Australia’s top tier firms and respected organizations who regard our invaluable insight and real market knowledge. With an adaptable, consultative approach we work alongside internal HR teams and run the entire recruitment process for others.

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For Candidates

The Ideal Executive Assistant Job Role

Working alongside an Executive Assistant, supporting them with a matter as important as their career, is a genuine privilege and one that we take seriously – but we also endeavour to ensure that there is an element of enjoyment in the process too!

We have long standing relationships with employer of choice style organisations and can share with you an intimate knowledge as to why they might be the right fit for you. We are known for our confidential and proactive introductions on behalf of our EA candidates, we don’t wait around for a role to be called in, we professionally source suitable opportunities with existing & new prospects.

Our EA networks are first to hear about new opportunities before they go to advertising stage, keeping our valued candidates ahead of competition.

We hold a number of exclusive events for our EA network to help strengthen our relationships and understanding of who you are. These range from informative or educational to fun and interactive and help you to strengthen your networks also.
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What We Understand About EA’s

Executive Assistants understand the need to be well connected, not only in their job, but when it comes to their job search.

This is why we engage so actively with our network.

Everything You Need to Know About Becoming an Executive Assistant

An executive assistant plays an integral role in the day-to-day running of any business, and the job is equal parts busy and exciting. At MJD Recruitment, being a leading executive assistant recruiting firm, we have the honour of working with highly experienced executive assistants, connecting them with businesses offering the next step in their career. We take executive assistant recruitment very seriously, so if you’ve got the qualifications and experience to step into an executive assistant role, don’t hesitate to reach out to our team of consultants.
If you’re wondering whether or not you have what it takes to achieve your dream executive assistant job, we’ve got a few pointers for you.

What It Takes to Be a Stand-Out Executive Assistant

You’ll need the following qualifications and skills to stand out competitively for any executive assistant job description, especially if you’re up against professionals with a lot of experience.

Some sort of business or administrative qualification.

While you do not require any formal qualifications to work as an administrative assistant, you will need some level of education to fill the executive assistant job requirements. Suppose you’re looking into executive assistant recruitment in Sydney, Melbourne, or Brisbane. In that case, it can be advantageous to have a Certificate IV in Business Administration or even a Bachelor of Business Administration.

Skills with IT and technology.

There aren’t many jobs left where some level of computer skills aren’t required. If you’re working as an executive assistant in Sydney, Melbourne, or Brisbane, you’ll need basic computer literacy and Microsoft Office skills at the bare minimum. Depending on the business and the industry, you may even be required to handle the executive’s social media accounts, so it can help to be confident with digital technology.

Impeccable organisational skills.

You’ll need to be the most organised person in the business. After all, you’ll need to handle your own to-do list, delegate and manage the tasks of other assistants, and keep on top of the executive’s busy schedule. You’ll frequently be doing multiple tasks at once, so prioritisation and organisation are a must.

Excellent communication skills.

You need exemplary written and verbal communication skills to be an executive assistant. Quite often, you’ll be liaising and negotiating on behalf of the executive, so your communication skills need to be of an exceptionally high standard.

Managing assistants.

If the office has any team assistants, administrative assistants, or receptionists on staff, you may need to manage these roles and delegate tasks throughout the day.

Handling correspondence on behalf of the executive.

You will need to accept and make phone calls, answer emails, and review incoming reports and mail.

Taking care of the executive’s schedule.

This includes scheduling meetings, booking meeting rooms, and managing their social engagements.

Liaising between stakeholders.

You may need to be the point of contact between the executive and colleagues or important stakeholders.

Producing reports and presentations.

You’ll need to know how to do in-depth research to create well-informed reports and presentations. You’ll also need to understand how the executives filing system and databases work.

What It Takes To Be A Stand-Out Executive Assistant

You’ll need the following qualifications and skills to be competitive for any executive assistant role, especially if you’re up against professionals with a lot of experience.

Skills with IT and technology.

There aren’t many jobs left where some level of computer skills aren’t required. If you’re working as an executive assistant in Sydney, Melbourne, or Brisbane, you’ll need basic computer literacy and Microsoft Office skills at the bare minimum. Depending on the business and the industry, you may even be required to handle the executive’s social media accounts, so it can help to be confident with digital technology.

Some sort of business or administrative qualification.

While you do not require any formal qualifications to work as an administrative assistant, you will need some level of education to work as an executive assistant. Suppose you’re looking into executive assistant recruitment in Sydney, Melbourne, or Brisbane. In that case, it can be advantageous to have a Certificate IV in Business Administration or even a Bachelor of Business Administration.

Impeccable organisational skills.

You’ll need to be the most organised person in the business. After all, you’ll need to handle your own to-do list, delegate and manage the tasks of other assistants, and keep on top of the executive’s busy schedule. You’ll frequently be doing multiple tasks at once, so prioritisation and organisation are a must.

Excellent communication skills.

You need exemplary written and verbal communication skills to be an executive assistant. Quite often, you’ll be liaising and negotiating on behalf of the executive, so your communication skills need to be of an exceptionally high standard.

Managing assistants.

If the office has any team assistants, administrative assistants, or receptionists on staff, you may need to manage these roles and delegate tasks throughout the day.

Handling correspondence on behalf of the executive.

You will need to accept and make phone calls, answer emails, and review incoming reports and mail.

Taking care of the executive’s schedule.

This includes scheduling meetings, booking meeting rooms, and managing their social engagements.

Liaising between stakeholders.

You may need to be the point of contact between the executive and colleagues or important stakeholders.

Producing reports and presentations.

You’ll need to know how to do in-depth research to create well-informed reports and presentations. You’ll also need to understand how the executives filing system and databases work.

How to Land Your Dream Executive Assistant Role

If you’re ready to take the next step in your career and work as an executive assistant in Melbourne, Sydney, or Brisbane, MJD Recruitment is here to help.

  • Get plenty of experience.

    Everyone has to start somewhere, and unfortunately unless you have a high-level degree, you aren’t going to step straight into an executive assistant role. See if you can get experience working as a receptionist, a team assistant or an administrative assistant first.

  • Put your resume into an agency.

    When it comes to executive assistant recruitment in Melbourne, Sydney, or Brisbane, the best way to get your CV seen is by going through an agency. When executives look for highly-skilled, qualified assistants, they will often turn to prestigious agencies first so they can be matched with candidates that meet their needs perfectly.

  • Keep upskilling. Never stop learning.

    Continue to look for opportunities to grow your resume and improve your skills. Check LinkedIn for free courses you can do and go to networking events to get your name out there.

Looking For Help with Executive Assistant Recruitment? Contact MJD Recruitment

At MJD Recruitment, we have over 80 years of experience in recruitment. We take great pride in our role as a genuine partner to prestigious organisations throughout Sydney, Melbourne, and Brisbane, providing them with the highest quality referrals and recruits for their vacant positions. Likewise, we make sure our candidates feel valued and supported in their journey to find the position that allows them to flourish. If you need help with executive assistant recruitment, MJD Recruitment can help you make the right connections. Contact us today.

Signs You Need a Professional Executive Assistant on Your Team

If you’re looking at an ever-growing stack of paperwork on your desk, your unopened emails are piling up, and you’re drowning in a sea of to-do lists and sticky notes, it sounds like you need the professional expertise of an executive assistant.

At MJD Recruitment, we’re experts in office support recruitment, so we can help you hire a qualified, experienced executive assistant in Brisbane so you can leave the admin work and get back to working on the projects that need your focus.

Signs You Need to Hire an Executive Assistant

If you recognise the following signs, there’s a good chance you need to hire an executive assistant to make your life a little easier.

  • Your workday is getting ridiculously long.

    It starts small; one day, you’ll work 30 minutes after closing time. Then you find yourself working until 6, then 7, and then 8 pm. Before you know it, you’re consistently spending 12 hours at work. If only there were someone you could hire to help you with your ever-expanding workload…

  • A lot of your time is spent doing administrative or organisational work.

    If you’re a business owner or you are working at an executive level, you need to focus your time and attention on high-level tasks that no one else can work on. An executive assistant can take care of the standard operating procedures, leaving you to focus on everything else on your to-do list.

  • You’re working hard, but you’re not making any progress.

    If you end each day exhausted because you’ve given 110%, but you seem to be making little progress, you need an extra set of hands.

  • You’re missing appointments, meetings, or deadlines.

    One of the biggest perks of having an executive assistant is that they manage your calendar for you, booking and organising all your professional meetings. Their organisational expertise means you’ll never miss another appointment again.

  • Your social/personal life is taking a hit.

    If you find yourself skipping social events, missing dinners with the family, or experiencing the symptoms of burn-out, you need an executive assistant to help you get your work/life balance back.
  • Impeccable organisational skills. It might seem obvious, but we can’t stress enough how essential it is for executive assistants to have organisational skills. The role is typically fast-paced, and there may be a couple dozen things on an executive assistant in Brisbane’s to-do list. They need the resources to stay on top of deadlines and jobs, ruthless prioritisation skills to ensure the most important tasks are done first, and the ability to multitask like a pro.
  • A commitment to discretion. Executive assistants are privy to the most sensitive information the executive hears or sees, so they need to be discreet and trustworthy. Find an EA that won’t gossip and will handle sensitive matters delicately.
  • A calm, resilient personality. As a leading executive assistant recruitment agency in Brisbane, the MJD Recruitment team can safely say that one of the most important traits an EA can have is the ability to keep a level head. An excellent executive assistant can take a deep breath, calm their mind, and focus on the tasks within their direct control.
  • Unparalleled communication skills. The EA is often a spokesperson for the executive, CEO, or founder, so they need to communicate in a highly professional manner. They need to have polished verbal communication skills and excellent written communication skills, as they will draft and respond to emails on their boss’s behalf.
  • The ability to anticipate needs. A trait that sets an incredible executive assistant apart from average EAs is their ability to think ahead and anticipate issues. As a result, these executive assistants are often able to be proactive workers rather than reactive.

Where to Find Qualified Executive Assistants

These days, it can be challenging to know where to find the right candidates for office support roles, but MJD Recruitment is here to help.

  • Social media.

    Many organisations are turning to social media to find new hires, and you’d be surprised at how many executive assistants are contacted via their social media platforms. Whether you make contact via LinkedIn or you choose to find their Instagram or Facebook account, you may find it easier to find the right person for the role this way.

  • Word of mouth.

    If an executive assistant’s reputation precedes them, there’s definitely a reason why, and you’ll need to contact them with a lucrative offer to see their skills in action.

  • Consider people not actively looking for work.

    While their LinkedIn profile may indicate they aren’t looking for a new job, it can never hurt to message individuals with all the qualifications and experience you’re looking for in a candidate.

  • Involve your HR department.

    HR professionals have experience screening resumes, interviewing candidates, and searching for recruits, so make sure you use their wealth of knowledge when you’re on the lookout for an executive assistant.

  • Recruitment agencies.

    Many experienced, qualified executive assistants contact recruitment agencies to look for new career opportunities, as they don’t want their current employers knowing they’re looking for work. MJD Recruitment specialises in executive assistant recruitment in Brisbane, and we can connect you with the best-fit candidates for your business.

When You Need To Hire An Executive Assistant In Brisbane, Contact MJD Recruitment

At MJD Recruitment, we have over 80 years of experience in recruitment. We take great pride in our role as a genuine partner to prestigious organisations throughout Sydney, Melbourne, and Brisbane, providing them with the highest quality referrals and recruits for their vacant positions. Likewise, we make sure our candidates feel valued and supported in their journey to find the position that allows them to flourish. So whether you’re looking for the ideal candidate for an executive assistant or you have the qualifications and experience to be an executive assistant in Brisbane, MJD Recruitment can help you make the right connections.
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