Admin assistant recruitment is the process of finding skilled professionals who support business operations through efficient administrative work.
Are you a candidate actively or passively in the job market, looking to secure or be informed about new opportunities that would complement your experience as a Team or Admin Assistant? Are you an employer looking for a recruitment agency that will represent you proficiently in sourcing a Team or Admin Assistant that will make a genuine difference in your support function?
MJD Recruitment is a specialist recruitment agency with dedicated offices in Sydney and Melbourne who effectively recruit for and assist job seeking Team or Admin Assistants across Australia. With 80 years of combined experience recruiting Team or Admin Assistants we understand just how much value the right Team or Admin Assistant can make in a support function. We are well known for regarding these roles as business critical and managing the recruitment process for Team or Admin Assistants with the respect, care and attention they deserve.
Recruiting the role of the Team or Admin Assistant requires particular focus on ensuring that the candidate has the right ‘motivators’ for each and every specific role, as well as the right ‘fit’ for the culture and Manager/s they will support. The MJD Recruitment know that when Team or Admin Assistant recruitment is managed with care for ‘fit’ and skill, it results in greater longevity and stronger productivity.
Many of our highly experienced Consultants continue to choose a specialisation in office support recruitment because they understand just how business critical these roles are. The right support staff provide a level of comfort to their teams that allows focus on more strategic matters.
How can our streamlined recruitment process maximise efficiency for you and your team?
Save time and resources with our simple 3-step process:
It’s a common misconception that the content in your resume is generic, and it can be recycled for each job application. Remember that software we were talking about before? The one that trawls through resumes searching for particular keywords and phrases
It’s on the lookout for the content of your resume, and there are a few things you can do to make sure your resume makes the cut and fits all of the admin assistant job responsibilities
If the job advertisement has used very specific language, make sure you use the same language in your resume. For example, if an admin jobs recruitment agency is looking for candidates with competency in Salesforce, make sure you explicitly mention that you’ve used Salesforce!
Employers don’t tend to look at resumes that are longer than two pages. Most administration recruitment agencies urge their candidates to keep their resumes as short and simple as possible.
Unless they’re entirely relevant to the job you’re applying for, try to keep it to within the past ten years when listing your previous positions and qualifications. Limiting your experience to the last ten years will help you keep things clear and concise.
While it’s valuable to discuss your technical skills, it’s just as important to talk about your soft skills. These include things like communication, organisation, time management, and the capacity to work in a team. A quality administrative assistant needs to have a highly developed set of soft skills.
At MJD Recruitment, we want to connect you with an administrative support specialist that meets all your needs, and we use a very specific process to make sure we put the right people forward for the job. We’re an administrative assistant recruiter that cares, here’s how:
MJD Recruitment specialise in recruiting Administrative Assistants across a variety of industries and support structures, including corporate, legal, professional services, property, and financial services. Our expertise covers roles such as team assistants, project administrators, department coordinators, personal and executive assistants, as well as office coordinators and receptionists. Whether you need support for a legal practice, executive team, or internal operations, our candidates bring proven administration, coordination, and communication skills. With over a decade specialising exclusively in office support recruitment, we understand the nuances of each environment and pride ourselves on connecting businesses with administrative professionals who truly make a difference.
At MJD Recruitment, we take a thorough and personalised approach to assessing candidates’ proficiency in administrative tasks and software. Every candidate completes an in-depth interview focused on technical capability, organisational skills, and communication style, alongside tailored skills testing across programs such as Microsoft Office Suite, Teams, Outlook, and industry-specific systems where relevant. We also evaluate their experience in diary and travel management, document preparation, data entry, and stakeholder communication. This combination of practical assessment, behavioural interviewing, and reference checking ensures we present candidates with proven competence and the right cultural fit for each client environment.
Recruiting an Administrative Assistant through MJD Recruitment is a streamlined and consultative process. We begin with a detailed briefing to understand your organisation and role requirements, then source and assess candidates through interviews, skills testing, and reference checks. Shortlisted candidates are presented based on both capability and cultural fit, with our team supporting you through interviews, offer management, and onboarding. Our partnership doesn’t end at placement — we provide ongoing support, including weekly to monthly check-ins during the first few months, acting as an extension of your team to ensure a smooth transition and long-term success.
Yes. We recruit both temporary and permanent Administrative Assistants. Whether you need short-term coverage or a full-time addition to your team, we can respond quickly with candidates who are vetted, reliable, and ready to contribute.
We always have a variety of Administrative Assistant roles available, depending on the needs of our clients. These range from entry-level to senior administrative positions across different industries and team structures. Some opportunities are advertised on our website under Current Jobs, while others remain unlisted due to client confidentiality. The best way to stay informed is to submit your resume and register with MJD Recruitment, allowing our consultants to alert you to positions that align with your skills, experience, and what you’re seeking in your next role.
MJD Recruitment can help you find Administrative Assistant roles that truly align with your skills, experience, and career goals. Through in-depth interviews and personalised briefings, we take the time to understand your abilities, strengths, and what you’re looking for in your next role. We also stay closely connected with our clients to gain a clear picture of their team structures, workplace cultures, and specific needs, allowing us to match you to opportunities where you’ll thrive. Our consultants provide guidance throughout the process — from resume feedback and interview preparation to post-placement support — ensuring you’re connected with roles that not only fit your capabilities but also support your long-term growth and satisfaction.
Yes. We actively recruit Administrative Assistants in Melbourne and Brisbane as well as Sydney and beyond. Our team supports roles across professional services, legal, and commercial sectors in each city.
Administrative Assistant responsibilities can vary depending on the organisation, industry, and level of the role. Typical duties include managing correspondence, scheduling meetings, coordinating travel, preparing documents and reports, maintaining databases and filing systems, and providing general office and team support. Many Administrative Assistants also assist with client communication, event coordination, invoicing, and project administration — ensuring smooth and efficient daily operations. The level of experience required will depend on the role you’re pursuing: entry-level positions often require minimal prior experience and focus on developing foundational skills, while senior administrative roles demand proven experience, advanced technical capabilities, and the ability to manage complex tasks and stakeholders with autonomy and professionalism.
