Office Coordinator

• Join a global professional firm with a great, close-knit team
• Oversee office operations, events, and front-of-house experience
• Up to $75,000+Super

Our client is a globally recognised executive search and leadership advisory firm, partnering with top-tier organisations across every major industry. With offices around the world and a reputation for excellence, they take pride in a culture built on integrity, collaboration, and service excellence.

The Sydney office plays a vital role in supporting both local and regional operations and offers a professional yet close-knit environment where every team member is valued and supported.

About the Role

This is a fantastic opportunity for a polished and proactive Office Coordinator to become the heartbeat of the Sydney office. Acting as a mini Office Manager, you’ll ensure the smooth running of day-to-day operations, support internal and external events, and provide a seamless experience for clients, candidates, and colleagues alike.

If you thrive in a professional, people-focused setting and take pride in creating a welcoming and efficient office environment - this role is for you.

Key Responsibilities

• Be the first point of contact for all visitors - providing a warm, professional welcome to clients and candidates.
• Coordinate meeting rooms and maintain a high standard of presentation across all spaces.
• Plan and support events, including logistics, catering, and scheduling.
• Manage general office operations, including facilities, maintenance, supplies, and vendor relationships.
• Assist with onboarding new starters and coordinating office inductions.
• Liaise with regional teams across APAC to ensure consistency in office operations and standards.
• Provide administrative support to consultants, including travel bookings, expenses, and document preparation.
• Oversee IT coordination, safety procedures, and communication with building management.

About You

You’re confident, polished, and bring a calm professionalism to everything you do. You enjoy taking ownership, problem-solving, and creating a positive experience for everyone who walks through the door.

What You’ll Bring

• Experience in office coordination, administration, or front-of-house within a corporate or professional services environment.
• Exceptional communication and interpersonal skills, with confidence interacting with senior stakeholders.
• Strong organisational and multitasking abilities.
• A high level of presentation, attention to detail, and discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A positive, can-do attitude and collaborative approach.