Legal Assistant / Billing Coordinator

• Global law firm | Competitive salary up to $103k pkg
• 5 extra days of annual leave + fantastic employee benefits
• Billing-focused role | Supportive team & career development

Are you an experienced Legal Assistant who loves the billing side of your role? Or perhaps you're a Billing Coordinator looking for a position that offers a little more variety?

We're partnering with a leading global law firm to recruit a Legal Assistant / Billing Coordinator to join their team.

This is a fantastic opportunity to combine your billing expertise with hands-on legal support, with approximately 70% of the role focused on billing and 30% on traditional Legal Assistant responsibilities.

You'll be joining a highly regarded international firm that genuinely invests in its people, offering excellent benefits, career development, and a supportive team culture.

Some of the fantastic benefits include:

• Up to $103,000 salary package
• 5 additional days of paid bonus leave annually
• 26 weeks of paid parental leave for eligible direct carers
• Salary continuance insurance and discounted private health insurance
• Flexible working arrangements, subject to team requirements
• Global mentoring, learning and development opportunities
• Financial wellbeing programs and employee assistance support
• Regular social events, team lunches and wellbeing initiatives
• Paid volunteer leave and additional leave purchase options

Your Role

This is a varied position where you'll take ownership of the team's billing processes while continuing to provide valuable administrative support to legal professionals.

• Managing end-to-end monthly billing, from draft invoices through to finalisation
• Preparing and processing complex invoices, including client-specific billing requirements
• Managing and processing disbursements, ensuring accurate allocation to client matters and invoices
• Reviewing and reconciling disbursements, identifying discrepancies and liaising with Finance to resolve queries
• Monitoring WIP, preparing reports and following up on outstanding billing matters
• Liaising closely with Partners, fee earners and Finance teams
• Managing billing queries, adjustments, credit notes and reconciliations
• Assisting with electronic billing submissions through client eBilling portals
• Supporting the team during busy month-end billing periods
• Providing administrative support to Partners and legal professionals
• Managing diaries, coordinating meetings and arranging travel
• Preparing, formatting and amending legal documents and correspondence
• Assisting with matter opening, file management and document organisation
• Supporting the wider team with general administrative tasks

You'll Be a Great Fit If

• You have previous experience as a Legal Assistant, Legal Secretary, Billing Coordinator or Billing Specialist within a law firm
• You have strong legal billing experience and genuinely enjoy the financial side of legal support
• You're confident using legal practice management systems, ideally Elite 3E, iManage and eBilling portals
• You have experience managing complex billing, WIP and month-end deadlines
• You're comfortable working closely with Partners, fee earners and Finance teams
• You have excellent attention to detail, strong organisational skills and a proactive approach
• You enjoy being part of a collaborative team and are happy to assist with broader legal administration when required

If you're a Legal Assistant who loves billing, or a Billing Coordinator looking for a role that offers variety, excellent benefits and the opportunity to work within a global firm, we'd love to hear from you!

Apply today or contact MJD Recruitment for a confidential conversation.