Executive Assistant

• Genuine working partnership
• Join a warm, collaborative team
• Be trusted to use your own judgement

MJD Recruitment is partnering with a growing organisation in the healthcare space in Melbourne to find an experienced Executive Assistant for its CEO. This is a newly created role for someone who can step in quickly, bring more structure to a busy diary and think ahead.

We are looking for a trusted partner who listens closely, works out what matters most and acts without waiting for detailed instructions.

Key Responsibilities

• Manage the CEO's diary, schedule meetings and create a more effective structure for their time
• Coordinate international conference travel, including flights, hotels, chauffeurs and related arrangements
• Prepare for meetings, take minutes and follow up on actions
• Assist with presentations and documents
• Provide support to the broader team on ad hoc projects and requests
• Anticipate needs and help manage competing commitments before they become pressure points

About You

• Experience supporting a CEO or senior executive, ready to hit the ground running with minimal handover
• Proactive and assertive, with the confidence to make sound day-to-day decisions
• A strong communicator and an even better listener, able to absorb information at speed, clarify priorities and follow through
• Friendly and personable, with a style that builds a real connection with your executive
• Strong attention to detail and absolute discretion
• A healthcare background is a bonus, though EA capability and the working relationship matter far more

What's On Offer

• Up to $130,000 plus super (DOE)
• Two days WFH
• The opportunity to shape a brand new role
• A warm, collaborative team and a stylish workspace

For a confidential discussion about this opportunity, please apply directly or reach out for more information.