Executive Assistant

• Newcastle location - Full time in office
• Up to $140,000 + Super
• Senior EA role supporting CEO, CFO and wider Exec team in a fast-paced office

We are partnering with a highly respected corporate organisation within the mining and resources sector to recruit an exceptional Executive Assistant. This is a senior-level opportunity supporting a dynamic C-Suite, partnering closely with the CEO and wider Executive Team.

This role is ideal for a confident, polished EA who thrives in a fast-paced environment, enjoys working strategically, and can anticipate the needs of busy executives.

About the Role:

In this position, you will provide high-level support across a group of executives who operate across two business entities. You’ll manage a shared executive calendar, coordinate domestic and international travel, and work closely with an external travel provider to ensure seamless end-to-end arrangements, including overseas car services and visa coordination.

With regular international visitors, including senior leaders, you will play a key role in ensuring guests are hosted with professionalism and attention to detail.

The successful EA will be someone who is not only strategic and proactive but also willing to support the broader Executive Team and pitch in with lower-level or ad-hoc tasks when required. A team-oriented, no-ego attitude is essential.

What You’ll Be Doing

• Providing senior-level support to the CEO, CFO, and Executive Leadership Team
• Coordinating meetings, logistics, and a shared executive calendar
• Managing domestic and international travel with external travel partners
• Arranging international ground transport and preparing visa letters
• Supporting office operations alongside an Office Coordinator
• Hosting international visitors and coordinating cultural considerations
• Staying two steps ahead—anticipating needs and managing competing priorities
• Offering support across the wider executive group and assisting with lower-level tasks when needed

What We’re Looking For

• A seasoned EA with strong judgement, exceptional organisational skills, and a confident, polished presence
• Ability to hit the ground running
• High emotional intelligence and strong cultural awareness
• A genuine team player who values open communication and seeks feedback
• Professional and adaptable, with a willingness to take on a mix of high-level and hands-on tasks
• Comfortable working in a corporate office environment