Executive Assistant to CEO

Executive Assistant to CEO

  • Executive Assistant to CEO
  • Chatswood Location
  • $150k + SUPER!

Have you prior experience supporting a CEO within an ASX listed company? Seeking to work with a CEO who will rely heavily upon your ability to get to know the business and their schedule, allowing you to have ‘real’ impact on a daily basis? This one is for you!
  
This is a true Executive Assistant position with a CEO who needs a smart, proactive and savvy individual with great business acumen and the ability to succeed in a multi-faceted role where no two days will ever be the same. From high-end events to board papers, assisting with private matters and stakeholder engagement – this is just the tip of the iceberg, we are seeking someone who will be a true ‘positivity ambassador’ for the CEO.

This diverse and dynamic role is a mix of everything the business needs day-to-day. You will need to have an outgoing yet firm personality, ability to prioritise the needs of the business and to multitask multiple jobs and deadlines.
  
About your role and responsibilities:

  • Provide first point of contact, executive administrative and project support to the CEO.
  • Conserve CEO’s time by monitoring incoming communications, coordinating meetings and events whilst keeping CEO abreast of priorities, changes and conflicts.
  • Manage extensive email communication, diary, meetings and appointments in a timely and effective manner.
  • Look after expenses for CEO and other executives within the business. 
  • Assist Executive Team in managing output, workflow, operating rhythms and deadlines by being across strategic imperatives and priorities.
  • Contribute to the growth of the organisation by being a key member of the team and ensure professional and friendly engagement with key stakeholders and cross functionality within the company.
  • Review best operating practices and procedures to determine whether improvements can be made (in areas such as workflow, reporting procedures, or expenditures etc.) within the CEO’s scope of operation.
  • File and retrieve corporate documents, records, and reports.
  • Perform ad hoc requests and other duties as you are qualified and suitably trained to undertake.
  • Being the contact point for board members, organising catering, coordinating tech, etc. 
  • Organise and manage domestic and international travel itineraries for CEO and further execs.

Ideal candidate profile:

  • Experience supporting at C-suite level within an ASX listed company.
  • Experience working with a high level of confidentiality.
  • Excellent oral and written communication skills, organisation skills, and problem-solving skills.
  • Meticulous detailed and proactive approach to tasks.
  • Takes initiative in planning meetings and coordinating calendar events.
  • Accurate typing with an eye for detail.
  • Ability to work autonomously to deadlines and manage conflicting priorities.
  • Advanced Microsoft Office Suite experience.

Exceptional business acumen, energy, a proactive nature, a calm and collected approach and an empathetic team player is required for this exciting role! To be successful for this position you will need to have a proven successful career to date in supporting a C-Suite executive and be used to working in an ever-changing, fast-paced environment.  You will have a knack for getting people on side, implementing processes and problem solving.
  
The perfect opportunity for exposure to a highly successful, corporate environment. Please, APPLY NOW for immediate consideration.
Candidates selected for further discussion will be contacted promptly.
   
For any further enquiries relating to this role, please contact Sharni Brownlie.
Email: [email protected]
   
Due to the volume of applications, only successful applicants will be contacted.

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