Corporate Services Administrator

• Corporate Services / Company Secretarial focused role with ASIC exposure
• Full-time or part-time | Melbourne CBD | Office-based
• High-quality professional services environment with excellent benefits

Company Benefits

• Fully subsidised corporate gym membership and wellness program
• In-house café with complimentary beverages and snacks
• Discounted corporate health insurance
• Regular staff social events and wellbeing initiatives
• Complimentary legal advice for wills, estate planning and conveyancing
• Prime CBD office location

An exciting opportunity exists for an experienced Corporate Services Administrator or Paralegal to join a well-established Corporate Services team within a highly regarded professional services firm based in Melbourne CBD.
This role is available on a full-time or part-time basis and is office-based. It is ideally suited to someone with 3–5+ years’ experience in corporate services, company secretarial or professional services administration who enjoys governance, compliance and structured, process-driven work.

Are you a…
Detail-oriented and proactive administrator or paralegal with a strong interest in corporate governance, compliance and company secretarial work? This role will suit someone who thrives in a collaborative professional services environment, manages competing deadlines with confidence and takes pride in delivering high-quality support.

Who will you be supporting? You will provide dedicated support to the Head of Corporate Services (Lawyer) and team, while working closely with internal stakeholders across Corporate & Commercial.

Your day-to-day responsibilities will include:

• Preparing documents relating to companies and trusts, including company registrations, business name registrations and transfers, and annual reviews
• Completing and managing ASIC online lodgements and monitoring compliance requirements
• Administering trust deed stamping processes and coordinating associated payments
• Maintaining and updating company, trust and partner directorship records and databases
• Managing correspondence, couriers and document distribution
• Opening new files, file maintenance and archiving in line with firm procedures
• Preparing monthly billing and assisting with billing-related administration
• Responding to internal and external enquiries in a professional manner
• Supporting special Corporate Services projects and process improvements

Do you have the following skillset?

• 3–5+ years’ experience in a Corporate Services, company secretarial, paralegal or professional services administration role
• Hands-on experience with ASIC lodgements and corporate compliance processes
• Exposure to company secretarial, corporate services or trust administration work
• Strong organisational skills with exceptional attention to detail
• Confident communication skills and a service-oriented mindset
• Advanced Microsoft Word and Outlook skills
• Experience with billing processes and timesheet entry

If this sounds like an opportunity you would like to explore please apply now or contact Erica Brown on ebrown@mjdrecruitment.com.au or 0400 111 741 for a confidential discussion.